This blog has been written in the Cloud, edited in the Cloud, shared
in the Cloud and critiqued in the Cloud. Indeed, a huge amount of my and
colleagues’ work is done online, and so I’d like to pass on some
thoughts on how this new phenomenon can help your organisation.
So for starters what is it? Cloud computing is in essence the ability
to run programs and view files that are installed on a remote machine.
There have been cloud-style systems in place for a long time - take
browser-based email like hotmail and gmail for instance. Nowadays more
and more ambitious systems are being created and it seems like everyone
is getting involved.
To my mind there are three main areas where cloud computing has significant advantages over more traditional desktop systems.
Cost
Pros
At the start, when revenue is low and your company is growing, minimising costs can give you an advantage.
Cloud computing is very, very cheap. A standard desktop licence of
Microsoft Office is roughly £239.99. So ignoring upgrade fees and
installation hassle, that’s £240 per user for basic work capabilities.
Now take that user and give them full access to Microsoft’s online
offering (Microsoft 365). That’s £4 a month and Google Apps is even
cheaper at £3.30!
Cons
Cloud systems are still in their infancy and constantly being added.
Some functionality that you are accustomed to may not yet be available,
so do your research on what you need.
Security
Pros
You’ll undoubtedly be aware of the recent spate of large corporations
being hacked (e.g. Sony, Fox News and Sega), often through simple flaws
in their (expensive) IT networks. By passing the handling of data on to
a third party you gain two key advantages:
Firstly, whoever stores your data has security at the forefront of
their minds and (should be) constantly keeping up-to-date with the ever
changing battleground of patches, hacks and updates. Your cloud supplier
will have a budget for heavy duty protection that is simply out of
reach for small businesses.
Secondly you also pass a degree of liability onto whoever holds your
data. If they get hacked, they’ve failed to provide the service you’ve
paid them for and you can claim.
Cons
You must be careful over who is holding your data. The EU has very
strict rules about data protection and any company outside the EU must
be listed on the “Safe Harbour” list to be allowed to hold onto
information.
Portability
Pros
Any data or programs that are stored in the Cloud are available
anywhere where there is an internet connection, which is very beneficial
for people on the move.
Start-ups are often spread thin, with numerous responsibilities for
any staff members, tight schedules and out-of-office engagements. The
Cloud means that leaving files on the wrong machine before a key meeting
is impossible, and any employees needing to work at home or make
crucial changes to documents whilst on the go will have that ability.
Cons
As with any website, password safety is really important in the Cloud
where your user name and password are the weakest link between a
potential attacker and your data.
Ultimately, the Cloud offers some great opportunities for new businesses.
The low start-up costs of services and the limited hardware needed
means it’s all very accessible. It’s easy to use, cheap to try, and is
at least worth testing with a free trial.
Do you know of any Cloud success stories, or still have concerns for your company? I’m happy to share my experiences and ideas.
0 Comments: